New Early Interaction Initiative Will Help Employers Stay Current with Their
Payroll Taxes

December 8,2015

WASHINGTON – The Internal Revenue Service has launched a new initiative designed to more quickly identify
employers who are falling behind on their payroll or employment taxes and then help them get caught up on
their payment and reporting responsibilities. The effort is called the Early Interaction Initiative.

The initiative is designed to help employers stay in compliance and avoid needless interest and penalty
charges. The initiative will seek to identify employers who appear to be falling behind on their tax payments
even before an employment tax return is filed. The IRS will offer helpful information and guidance through
letters, automated phone messages, other communications and in some instances, a visit from an IRS revenue
officer.

In the past, the first attempt by the IRS to contact an employer having payment difficulties often did not occur
until much later in the process, after the employment return was filed and the employer’s unpaid tax obligation
had already begun to spiral out of control.

“Employers play a key role in our tax system, and we want to offer them the information and assistance they
need to carry out that responsibilities,” said IRS Commissioner John Koskinen. “With early interaction, we will be
able to offer help weeks or even months sooner, when it can often do the most good.”

Two-thirds of federal taxes are collected through the payroll tax system. By law, employers must withhold
federal income, Social Security and Medicare taxes from employees’ wages.

Shortly after employees are paid, employers typically must turn over withheld amounts, along with employer-
matching contributions, to the federal government. Though payment schedules vary, these payments, known
as federal tax deposits (FTDs), are made electronically through the Electronic Federal Tax Payment System
EFTPS. These FTDs are later reported on a return , usually filed quarterly, with the IRS.

Employers, especially those facing liquidity difficulties, sometimes inappropriately divert funds withheld from
employees’ pay for working capital or other purposes. Even when well-intentioned, such diversions can quickly
result in mounting tax liabilities for the employer, along with interest and penalties, potentially threatening the
employer’s financial viability.

Also, employers may have a payroll processor or others handling their payroll, withholding, matching,
remittance, and/or reporting responsibilities, which sometimes leads to miscommunication between the parties
and may result in tax deposits and reporting not being made as required. Such miscommunication may also
quickly result in mounting tax liabilities, interest and penalties that are costly and risky to the business.

To help employers avoid these problems, the new IRS initiative will monitor deposit patterns and identify
employers whose payments decline or are late. Employers identified under this initiative may receive a letter
reminding them of their payroll tax responsibilities and asking that they contact the IRS to discuss the situation.
In addition, some employers may receive automated phone messages from the IRS providing information and
assistance. Where appropriate, an IRS revenue officer will also contact some of these employers at their place
of business.